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Swim and Gym Party Reservation Application

  1. Swim and Gym Party Reservation Application

    Reservations are not booked until you receive confirmation from Lodge Staff that the date/time is available. Upon Confirmation. Payment will be due.

  2. Swim and Gym Package Descriptions

    Party Package A includes a 1.5-hour room reservation, admission for up to 30 guests (adults included), table covers, plates, cups, napkins, utensils, six large one-topping pizzas and six pitchers of soda.
    Pricing: $225/Member/Resident; $275/Non-Member/Non-Resident

    Party Package B includes; a 1.5 hour room reservation, admissions for up to 30 guests (adults included), table covers, plates, cups, napkins, utensils and six pitchers of soda.
    Pricing: $165/Member/Resident; $215/Non-Member/Non-Resident

  3. Swim and Gym Party Availability *

  4. Pizza (Package A Only)

    Choose up to (6) six large single topping pizzas.

  5. If you would like a different topping than those listed above please record your choice and number of pizzas above.

  6. Drink Selections

    Choose up to (6) pitchers of drinks for your party.

  7. Sanitization Measures

    Lodge staff will clean and sanitize between rentals and make basic cleaning/sanitizing products available to clients in each room. Please note that products such as hand sanitizer, disinfectants and disinfecting wipes are not readily available due to lack of inventory and high demand. Clients are encouraged to bring their own products, as they see fit, as well as PPEs to help maintain a safe environment.

  8. Describe the measures you will take to ensure social distancing guidelines are maintained during your event at The Lodge.

  9. Party Room Guidelines
    A. Your requested date/time is not guaranteed until Lodge staff calls you to confirm. Please do not send out invitations until you receive confirmation of your party date and time from Lodge staff.
    B. Renter must adhere to the party rental time; early arrival is not permitted and prompt exit is required.
    C. There is a maximum occupancy of 30 people (adults and children).
    D. A minimum of one adult supervisor per 10 children under the age of 17 is required. The ratio of one adult per 10 children applies in the swimming pool as well. Any non-swimming child must be accompanied by a swimming adult. Facility staff is not available for group supervision.
    E. The indoor wave pool and slide are scheduled to be on during all party times, with the exception of Fridays from 3:30-4 p.m. in the non-summer months.
    F. The party room rental allows use of facility when open to the public. Certain areas of the facility or pool features may be closed during the party room rental.
    G. Rules for all areas of the facility must be followed at all times during the rental.
    H. The renter is responsible for communicating the facility and pool rules to the party guests.
    I. All party room rentals include five tables and 30 chairs.
    J. Full payment is due when the rental is confirmed with The Lodge Facility Specialist.

    The Lodge Rental Terms and Conditions
    A. The use of the facilities shall not include business, commercial, or fundraising activities without prior approval of the Director of Parks and Recreation.
    B. Applicant renting the facility must be 21 years or older and must be present during the entire rental period. The renter whose name and address appears on the contract is responsible for all aspects of the rental, including but not limited to payment, damages and communication with The Lodge Facility Specialist. There will be no third-party billing or planning.
    C. The rental rate is based on the applicant’s residency and membership status. The resident/member rate will only be applied if the applicant is a current Des Peres resident and/or Lodge member. Proof of residency may be required.
    D. Renter will be responsible to immediately pay the City of Des Peres for any and all damages to the facility and/or extraordinary cleaning resulting from usage. Damage and/or cleaning fees will be charged to the credit card supplied by the renter for the security deposit.
    E. The reservation time period must include all preparation, clean up and restoration. Any extension of the reservation time period will result in applicable charges.
    F. Renter agrees to remove all belongings and place all trash in the proper receptacles by the end of the rental.
    G. There will be no food, beverages or alcohol served or brought into the facility without use of one of our ten Preferred Caterers who holds current contracts with The Lodge and permits from the state of Missouri. A birthday cake is the only food item the renter may bring into the facility. Any violation of this condition will result in the cancellation of the rental.
    H. Decorations may not be attached to walls, ceilings, windows, cabinetry, light fixtures, or the sprinkler system. No nails, tape, tacks, hooks or screws may be placed in any part of the building. Confetti is not allowed.
    I. Only birthday cake candles and candles enclosed in glass orbs are allowed.
    J. The Lodge provides the event space, tables, chairs, plastic table coverings, plates, cups, utensils, and napkins. The Lodge does not supply linens, decorations, candles, cake cutters or matches.
    K. A minimum of 1 adult supervisor per 10 children under the age of 17 is required. The ratio of one adult per 10 children applies in the swimming pool as well. Any non-swimming child must be accompanied by a swimming adult. Facility staff is not available for group supervision.
    L. All outside entertainment and vendors must be pre-approved. The Lodge holds the right to deny access to any vendor or entertainment deemed unacceptable. The renter is required to supply a list of vendors to The Lodge a minimum of two weeks prior to the event.
    M. Use will be restricted to the terms of the application including area reserved, time of the rental and intended activity.
    N. Renter agrees to take all reasonable steps necessary to assure all local, state and federal laws and Lodge regulations are complied with, including but not limited to, prohibiting any person under the age of 21 from consuming alcoholic beverages on The Lodge premises. Violations of any such guidelines or misrepresentation of use may be cause for immediate cancellation of the rental.
    O. The Lodge reserves the right to refuse admittance to any person or persons, or to eject any person or persons who may cause or may reasonably be expected to cause harm or damage to any person or thing.
    P. Rentals may not run later than 12 a.m. except for lock-ins.
    Q. Facilities are available to people of all abilities. Renter may not exclude anyone from participation or subject anyone to discrimination based on race, religion, color, national origin or disability.
    R. Rental of one room does not automatically authorize use of other parts of the facility.
    S. Rentals must not infringe on or restrict the use of the facility by other groups or programs.
    T. Any accidents occurring on the property must be immediately reported to the Supervisor on Duty.
    U. The use of any lighted or heated smoking material, tobacco product or illegal substance in the facility is strictly prohibited.
    V. The City of Des Peres will not be responsible for any personal property.
    W. All rentals must follow the general facility rules, including but not limited to those enforced in the aquatic and fitness centers.
    X. Renter agrees to hold harmless the City of Des Peres, its officials, and employees from any claim or course of action brought by the renter, his agents, employees or guests arising from the use of the facility.
    Y. Any violation of the rental conditions will result in a minimum $100 fine. The fine will be assessed in addition to the regular rental fees.

    CANCELLATION POLICY
    A. A rental may be rescheduled without penalty when more than a 30-day notice is given.
    B. A rental which is rescheduled with less than a 30-day notice will be assessed a $50 rescheduling fee.
    C. A rental which is cancelled and not rescheduled will forfeit 75% of the rental fee.
    D. A rental which is cancelled with less than a 7-day notice will forfeit 100% of the rental fee.
    E. The Lodge reserves the right to cancel any rental that has not provided all of the required documentation and payment.

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